Politique de Confidentialité

This page summarises the privacy policy and practices of the FIM Heritage website. The FIM takes your privacy seriously and understands the importance of protecting your personal data and any other related information stored about you. The undertakings described in this FIM Heritage Privacy Policy comply with the applicable Swiss and European laws to ensure confidentiality, integrity and privacy of your personal data.

Please read this FIM Heritage Privacy Policy before proceeding with the use of the FIM Heritage website.

What kind of information is collected automatically?

The FIM Heritage website is a website provided by the FIM, allowing the FIM Family, FIM Member Federations and motorcycling community to access information about the FIM Heritage Programme.

The website is also used to submit the request of certification of private motorcycles.

By using and/or visiting the FIM Heritage website, the user agrees to be bound by the FIM Heritage Privacy Policy and its Terms and Conditions.

If you visit the website of FIM Heritage website to browse, read pages, or download information, we will gather and store certain information about the visit. The following information is automatically collected and stored:

• The Internet Protocol address and domain name used. The Internet Protocol address is a numerical identifier assigned either to your Internet service provider or directly to your computer. This address can be translated to determine the domain name of your service provider. We make no attempt to link these addresses with the identity of individuals visiting;
• The information relating to your computer system, such as the type of browser and operating system, language used, and demographic information such as global location;
• The date and time of the visit;
• The web pages or services accessed;

Information collected automatically in this manner is used for purposes such as assessing system performance, improving web services, improving website management and determining best content for our visitors. The FIM Heritage website does not automatically gather any specific personal information from you, such as your name, phone number, or email address. We only obtain personal information in a manner where you provide consent.

Information collected directly from you

By creating or having an account at the FIM Heritage website you expressly authorise the FIM to process, collect, store and transfer personal data necessary to complete the analysis of the dossier submitted for certification and its administration. You shall be aware and accept that your personal data may be transferred to any third parties assisting in the implementation, administration and management of the FIM Heritage website, such as l’Amicale Spirit of Speed, FIM employees or FIM subcontractors.

By using or registering your account on the FIM Heritage website, you may provide the FIM with certain personal data.

Your personal data will only be collected and processed solely for the FIM Heritage Programme purposes and under the relevant applicable terms, policies or regulations issued by FIM unless otherwise provided.

All personal information, such as your name or email address, is held or collected by the FIM with your consent, and you can be informed at any time of the purpose for which it is being collected by sending a written request to heritage.certification@fim.ch. By accessing or using the FIM Heritage website or submitting personal information to the FIM Heritage website you expressly agree with that transfer and the storage of your information in FIM data bases as long as it is required to provide the FIM Heritage Programme services.

Information shared with third parties

The FIM Heritage website works with third party services for the capturing, storage, review and analysing of data. The FIM makes every effort to select reputable service providers for these services. Third party service providers (Amicale Spirit of Speed and fcnet) with whom the FIM works and who may, but will not necessarily, be able to access personal information or web data pertaining to the FIM Heritage website.

The FIM may send information about you to third parties when:

• There is a need to share your information to provide a service you have requested.
• To provide information to companies who work on behalf of FIM under data processing agreements providing for the required safeguards in accordance with the data protection law.

We do not disclose this information to anyone outside FIM or companies working on behalf of FIM; except in situations such as an investigation or suspicion of illegal activities, compliance with legal obligation, public interest, etc. Only pertinent information is disclosed. The FIM does not sell, lease, or trade information about visitors to other parties.

How FIM will use your data?

The FIM uses personal data collected via the FIM Heritage website to:

• Manage and administer the FIM Heritage website;
• Customise the content on the FIM Heritage website;
• Carrying out research and development to achieve and maintain a high service level;
• Fulfill any obligation FIM has with you according to relevant applicable terms, policies or regulations issued by FIM;
• Inform you about new services. You may withdraw your consent at any time, although this will not affect the validity of any earlier processing, and we may have an alternative legal basis for processing your personal data;

How long is information retained?

Personal information is retained as long as it remains relevant and valid, or until it is specifically requested to be removed, at which point the information in question will be permanently deleted.

Where is your personal data processed?

Your information is processed in France (EU). If we do process your information outside Switzerland or EU, FIM will take all reasonable steps to ensure that your information is treated as safely and securely as it would be within Switzerland and under the Swiss Data Protection Act or the EU General Data Protection Regulation.

What safeguards are in place?

The FIM Heritage website makes reasonable security arrangements to protect your personal information against such risks as unauthorised access, collection, use, disclosure, or disposal. Security measures have been integrated into the design, implementation, and day-to-day operating practices as part of the FIM's continuing commitment to the protection of personal information it holds.

User inquiries will be forwarded to the appropriate FIM staff by email, and we will make every effort to ensure the security of these transmissions.

What are your rights?

You are entitled to the following rights:

1. The right to be informed about FIM collection and use of your information;
2. The right of access to the information FIM holds about you;
3. The right to rectification if case any information processed by FIM is inaccurate or incomplete;
4. The right to erase any personal data FIM holds from you;
5. The right to restrict the processing of your information;
6. The right to obtain a copy of your processed information and re-used it with another service or organisation;
7. The right to object to any use of your information for particular purposes.

You may review, correct, update, change or delete your personal information at any time by sending a written request to heritage.certification@fim.ch or you can access, review, correct, update or delete your personal data at any time by accessing your account and editing you profile on the FIM Heritage website where it has been created. In all cases, you can also request for access any personal data held by FIM sending a written request to heritage.certification@fim.ch. All requests should be sent along with a proof of identity (copy of official Identification Document with a photo mentioning your date & place of birth), mention of the FIM Heritage website's URL if any and your contact details (phone number and email).

How FIM address children’s privacy?

FIM is particularly concerned about minors’ safety and privacy. If you are less than 18 years old, parental consent is required to process your information. If FIM becomes aware that a child under 18 has provided personal information without such consent, FIM will delete such information.

Cookies

The FIM uses "cookies" to track how our visitors use this site, demographics on their systems, languages, global locations, and sites previously visited or to determine which site content most appropriately fits our visitors, such as topic specific content. The cookies are not used to identify individuals. Cookies can be disabled or denied in your web browser settings with minimal impact on your ability to access information from this site. However, many other websites will not function properly without them.

*A "cookie" is a file that may be placed on your hard drive without your knowledge by a website to allow it to monitor your use of their site. Cookies are small text files that are placed on your computer or mobile device. They are created when you visit a website that uses cookies and are stored in the memory or hard drive. They are widely used in order to make websites work, or work more efficiently, as well as to provide information about the visitor’s experience and interests. The information is generally used to make content and services more relevant and useful. For more details about cookies visit www.allaboutcookies.org.

Jurisdiction and applicable law

This Privacy Policy and all matters arising out of or related to this FIM Privacy Policy shall be governed by the substantive laws of Switzerland without regard to conflict of laws and principles thereof. Any controversy, claim or dispute arising between you and FIM in relation to the scope of this FIM Private Policy shall be subject to the exclusive jurisdiction of Swiss courts of the Canton of Vaud.

Enquiries and Complaints

All enquiries and complaints regarding your personal information or our Privacy Policy should be forwarded to the FIM Academy office: heritage.certification@fim.ch